A data room provides the security to share confidential business documents with investors, partners and other stakeholders. It comes with features like watermarking, auditing, and granular access control settings. When choosing a Data Room vendor, take note of the kinds of security it offers and if it can support the file formats your team uses.
Furthermore, some companies offer additional safety perks such as auto-indexing and fence view. Additionally, you should look for a system that allows users to synchronize the contents of your desktop, FTP, or other external storages to the data room for fast and easy organization. Find out if the data room has a multilingual search tool, as well as OCR to search text in PDF and images.
It is also crucial to determine if the chosen service can be used to erase specific fragments or the entire contents of documents. This feature will help safeguard your personal information by removing personal data from images and PDFs.
The best VDR providers offer comprehensive analytics and report features which allow you to track the activities in your virtual data room. Choose a vendor that can automatically track all file uploads, downloads and views, as well as allow you to create customizable reports based on the activities.
Another feature to look for is a trial offer that allows you to test the top features like data uploading, cutting-edge security and collaboration features, without the requirement of a upfront commitment. iDeals offers a 30-day trial that allows unlimited preparation time, two admins, 500 MB storage, secure watermarking for files and dynamically changing and an essential digital rights management system.
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