A well-structured online platform for meetings is vital to having a successful and efficient meeting. A platform must have features that enable participants to effectively collaborate take notes of ideas and tasks, and share them with remote teams. It should also offer tools for taking notes in real-time and sharing whiteboards, as well as creating Kanban boards and mind maps to illustrate the progress of a project. It is also essential to consider the ability to plan ahead, as well as the reliability and uptime of the platform.
The most well-known video conference platforms include Skype, Zoom, Webex and Google Hangouts. Google Hangouts, a free tool, allows instant messaging, video calling with up to ten people and collaborative document sharing. It can be used to host team meetings, webinars and video conferences. It is integrated with other Google applications and services and offers HD video streaming, screen sharing, cloud recordings breakout rooms, and much more. Its interface is simple and user-friendly however it is susceptible to audio and visual display issues, buffering delays, and dropped calls.
You should also consider features such as the ability to manage and create a meeting agenda and add participants. Certain platforms let you drag and drop files into your virtual meeting room. This is ideal for UX designers who can utilize their wireframing tools within the same virtual meeting space, or software engineers who can share a link to a code repository or a brand new feature. Find a platform that allows you to access documents websites, documents, and applications easily. Being able to do this will enable your team members to quickly access images, notes from previous meetings, or even their bug tracker without having to leave the meeting.
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